#1 Childcare Billing Software

Simplify Your Childcare Billing

Brightwheel makes billing stress-free with easy setup, secure payments, and tools to track every dollar with ease.

Calculate Your Savings with Brightwheel Billing

Enter details to estimate your time and cost savings

How many children are at your center?

1500

Average monthly tuition per child?

$1,500

Hours spent managing billing per month?

180

Calculate Your Savings

Based on data from thousands of childcare centers using Brightwheel Billing

• ⏰ 45.3 hours saved every month
• That is 5 full workdays back!
• 💰 $1,063 in staff time monthly
• $12,756 annually

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Why Millions of Educators and Families Love Brightwheel Billing

Run Billing on Autopilot

Save up to 5 hours each week with automated invoicing, payment notifications, and autopay.

Create Reliable Cash Flow

90% of preschools see an increase in on-time payments. Eliminate late payments with automated billing services and payment reminders.

Give Families a Convenient Way to Pay

4 out of 5 admins agree that families prefer paying through Brightwheel over other payment methods.

Gain Financial Clarity

2 out of 3 admins agree that Brightwheel’s reporting helps them make better financial decisions for their program.

Explore These Key Billing and Payment Features

Brightwheel’s All-in-One Childcare Software Allows You To:

• Set up billing quickly, create billing plans for multiple students, and automate invoicing tasks.
• Specify payment amounts across multiple payers and enable automatic payment notifications.
• Centralize tracking with a complete view of your finances across agency and family payers.
• Access reports and billing data to see balances, deposits, transactions, revenue, and more.

Make Billing Easier for You and Your Families

• Flexible billing plans: Easily edit a billing plan, set recurring plans, add discounts, and divvy up charges between payers.
• Convenient one-time charges: Quickly bill families for one-time fees and send invoices immediately or schedule them for a future date.
• Create and share tuition agreements: Send your tuition contract to families and collect signatures and payment methods in one step.
• Effortless attendance-based invoicing: Charge accounts based on check-in records.
• Protect your business: Your information is protected using best-in-class security and compliance standards.
• Less tax work: We notify families when their tax statements are ready for self-serve access.

Conveniently Manage Your Program’s Payments Online

• Offer multiple payment methods: Accept ACH transfers, debit and credit cards, and checks from families.
• Autopay: Invite families to enroll in autopay to ensure payments are submitted on time, and families never worry about late fees.
• Automated payment alerts: Know immediately when tuition payments with a credit or debit card failed.
• Online payments for Canadian schools: Accept credit/debit cards or PADs and receive payments directly in your deposit account.

Track Childcare Payments End-to-End

• Customizable billing dashboard: Stay informed with a real-time snapshot of account balances, payments, and cash flow.
• Subsidy tracking: Set up recurring bill plans, log agency payments, and waive balances.
• Fast deposits: Funds are deposited into your account as soon as the next business day if the payment is submitted by 7 pm ET.

Offer Administrators Full Access to Reports & Data

• Centralized record keeping: Track your balances, payments, and cash flow in one place.
• Instant statements: View, download, and print billing and tax statements in seconds.
• QuickBooks compatible: Transfer your billing data into QuickBooks Online.
• Individualized payment & credit reports: Access payment and credit information for each individual student.

Automatically Track Expenses

• Organized expenses: Connect your bank accounts and credit cards to Brightwheel and have your expenses tracked and transactions synced every night.
• Full financial visibility: View, categorize, analyze, and report on transactions for a comprehensive snapshot of your financial health.
• Receipt management: Upload, store, and download your receipts digitally at your convenience.
• Customizable financial tracking: Personalize your chart of accounts with specific categories and GL codes tailored to your business needs.

New Brightwheel Billing Feature

Flexible Payments, Seamless Check Deposits

Snap, deposit, and track checks from families and subsidy agencies.

• Simplify administration: Eliminate trips to the bank and manual logging.
• Track all payments in one place: All payment types are centralized in Brightwheel, offering clear payer visibility.
• Break free from bank limits: Deposit checks your way, every day.
• Faster access to funds: Funds will appear in your account in 1-2 business days.

What Customers Are Saying About Brightwheel’s Customizable Billing Tools

"Brightwheel billing is so easy to use. It’s 10x better than the childcare software we used before!"

Crystal H. Area Director at DaVinci Academy in Belvidere, IL

"Brightwheel invoices are easy to set up. With autopay, we don’t even have to think about it!"

Julianna B. Parent in Dallas, TX

"Brightwheel is so much more stress-free than using something like Venmo!"

Kalen S. Accountant and Owner at Grow Together Learning Center in Hilliard, OH

"It’s fantastic to have the money deposited so quickly with brightwheel billing!"

Audra T. Executive Director and Owner at Happy Campers Preschool in San Carlos, CA

"95% of my parents are now on track with payments!"

Munisha M. Director at Excelsior University for Children Seabrook, TX

Seamlessly Switch to Brightwheel from Other Childcare Management Software

Easy Onboarding Trainings

Get 1:1 support from an onboarding specialist for quick and seamless billing set-up.

Speedy Support Team

Brightwheel has the industry’s largest support team and ensures quick answers through live chat.

Roster and Rate Card Upload Tool

Switching to Brightwheel is easy with pre-loaded student rosters and tuition rates.

No Hidden Service Fees

Brightwheel billing has transparent service fees with no hidden charges.

Common Childcare Center Tasks That Slow You Down

Running a childcare center involves dozens of daily tasks that can lead to inefficiencies. Here are common pain points:

• Collecting tuition payments manually
• Depositing payments manually
• Entering tuition payments into systems

Brightwheel Has More Ways to Support Your Childcare Program

Communication

Build quality connections with families and staff.

Center Management

Simplify administrative tasks with Brightwheel’s all-in-one app.

Experience Curriculum

A complete, easy-to-implement curriculum system.

Frequently Asked Questions About Brightwheel Billing

How Does Brightwheel Billing Work?

Billing administrators can easily issue invoices for recurring charges and one-time charges in billing plans.

What Payment Methods Can Be Used for Brightwheel Billing?

Families can connect and pay tuition online using various payment methods.

How Long Does It Take for My Funds to Be Deposited?

With Brightwheel billing, payments are deposited the next business day.

How Does Brightwheel Billing Compare to Procare?

Brightwheel offers a modern, user-friendly experience designed to simplify financial management for childcare programs.

Does Brightwheel Connect with Other Accounting Software, Like QuickBooks?

Brightwheel’s billing platform is compatible with QuickBooks Online.

Can I Track Subsidy Payments and Invoices from Agencies in Brightwheel Billing?

Yes! The Subsidy Dashboard tracks agency payments.

Does Brightwheel Accept Online Payments in Canada?

Yes, Brightwheel accepts online payments in Canada through various methods.

What Else Comes with Brightwheel Billing?

A fully customizable platform enabling better connections with families and simplified administrative tasks.

How Does Brightwheel Help Me Prepare for Tax Season?

Brightwheel can help you gather essential billing reports for tax preparation.