The #1 childcare management software

The easiest all-in-one solution for childcare management

Simplify your billing processes, increase enrollment, and build deeper connections with families and staff. Do it all with brightwheel.

See why brightwheel is the childcare software of choice

4.9 | 160,000+ reviews

Rated best childcare software by educators and families

Brightwheel reduced my workload by a third, which is huge. Any time I had to make a change, I had to spend so much time updating everything on the spreadsheet whereas now with brightwheel, it’s so simple.

Kelly R
Director at Good Shepherd Learning Center in Douglassville, PA

Why brightwheel is the #1 childcare management software

Brightwheel’s childcare management software is designed to help providers save time, improve communication, and simplify every part of running a daycare or preschool program.

Save up to 20 hours per month

Cut down on admin tasks and manage all areas of your program with brightwheel.

Get paid without chasing parents

Enroll families in autopay and get paid faster while families avoid late fees.

Build quality connections

Enable your staff to easily communicate with families, administrators, and other staff.

Increase staff retention

2 out of 3 teachers prefer to work at a program that uses brightwheel.

Key features of brightwheel’s childcare management software

Simplify billing and get paid faster

• Invite families to online billing and autopay to get paid on time
• Protect payment data with bank-level security and encryption
• Connect with Quickbooks for easy accounting and taxes

“95% of my parents are now on track with payments. Before, it was really bad. Parents love that they can see exactly how much they owe, right on their phones.”

Munisha M. Director at Excelsior University for Children in Seabrook, TX

Bring families and staff closer together

• Make it easy for staff to interact with families, administrators, and other staff
• Send, reply to, and track messages, newsletters, and alerts in one place
• Easily update families during the day with progress reports, photos, and videos

“Parent communication has drastically improved thanks to brightwheel. Parents are more in tune with what’s going on at school, so they’re more responsive. Because brightwheel is easy and quick to use for everybody.”

Cally B. Assistant Director at MBCC Journey in Birmingham, AL

Make enrollment easier for families and your center

• Accept online applications and manage your admissions without pen and paper
• Use waitlists to automatically admit new students to your programs
• Collect key information from existing and prospective families using digital forms and signatures

“Now, enrollment is all online on brightwheel. We no longer have manual processes where families come in and sign paperwork in the office. I don’t need to chase down families for forms anymore because I can ensure it’s all on file before they start.”

Pam M. Owner and Executive Director at Creative Learning Preschool in Denver, CO

Support educators with curriculum and lesson plans

• Add, customize, and share your curriculum with teachers
• Keep families updated on their child’s development with progress reports
• Add Experience Curriculum to enhance program quality with digital lessons and hands-on learning materials

“Our teachers love Experience Curriculum. Newer teachers feel more confident because they can use it as a strong foundation and build from there to support child development in their classrooms.”

Tiffany P. Teacher & Curriculum Coordinator at Tarrytown Children’s Center in Austin, TX

Run your program from your phone

• Everything you do on the brightwheel mobile app syncs to the web
• Message all parents at the same time or send direct messages for private conversations
• Enable teachers to access lesson plans and curriculum on mobile devices

“I love being able to see it on my phone, so no matter where I go I can simply pick up brightwheel and see what’s going on with each student, family and staff member at all 9 locations.”

Mandy D. Chief Operating Officer at Blossom Crew in Chicago, IL

The most secure childcare and preschool software

• Manage personal data and online payments with the highest security standards (PCI Level 1)
• Ensure key updates are never missed with 99.9% uptime and 24×7 fraud monitoring
• Stay compliant with contactless check-ins, health checks, sleep checks, and room ratios

“A child’s information is safe and secure on brightwheel. We are very conscious of security here, and the data in a student’s profile is incredibly private. I feel secure that someone won’t be able to access it unless they are allowed to.”

Marc H. Owner at A Strong Start in Trumbull, CT

Frequently asked questions about childcare management software

What is childcare management software?

Childcare management software is technology designed to simplify, automate, and speed up the management of childcare centers and early childhood education programs. It helps with daily tasks such as billing, enrollment, family engagement, staff management, and record-keeping. Brightwheel is the childcare management software of choice for millions of educators in the US and Canada.

What does childcare management software do?

Brightwheel childcare management software automates administrative tasks, including billing and payments, enrollment management, communication with families, and tracking children’s activities and development. It saves time, improves efficiency, and enhances communication between educators and parents.

Is childcare software secure?

Absolutely. Brightwheel uses advanced security measures, including encryption and secure cloud storage, to protect sensitive information like child records, billing data, and family communication. Data privacy and security are top priorities for any reputable childcare management software.

How much does childcare management software cost?

Brightwheel offers transparent, all-inclusive pricing plans that scale with your program’s size and needs. Our straightforward pricing is predictable and often more cost-effective as your program grows, with no hidden fees for essential features like billing, communication, or reporting.

Brightwheel’s all-in-one pricing provides exceptional value for many programs, helping you budget confidently and avoid unexpected expenses.

Why should my center use childcare management software?

Childcare management software such as brightwheel reduces admin work and saves significant time by digitizing your records, and allowing staff to take payments, enroll students, and communicate with families online.

Most childhood education centers and administrators we partner with choose brightwheel to replace spreadsheets, and pen and paper processes.